Managing Records
Records are produced as a result of operating the EMS and show how effectively the EMS is working. They constitute objective evidence, “proof” that the organization is actually implementing the EMS as designed and that EMS procedures and work instructions are being carried out.
A documented records management procedure should provide guidance on identifying, maintaining, retaining, and disposing of records.
- Records - the outputs from implementing the EMS
Records shall be stored in such a manner that they are protected against damaged and are readily retrievable. Retention times need to be established. State and Federal regulations may define retention times for some records that are required to meet your regulatory requirements.
Sample records include:
- audit reports
- training records
- management review minutes
- measurements
- compliance assessment results
Getting Started
- Identify what records need to be managed in order to support the EMS
- Establish appropriate storage locations
- Develop a records matrix that identifies what records are managed, where they are located/stored, and for how long.